Telangana Municipal elections 2020 reservation for Chairpersons

Municipal Administration & Urban Development Department – Elections – I St Ordinary Elections to the Municipalities in the State – Reservation of Offices of Chairpersons to Schedule Tribes, Scheduled Castes, Backward Classes and Women – Notified – Orders Issued.

In exercise of the powers conferred by section 28 of the Telangana Municipalities Act, 2019 (Act No. 11 of 2019) read with Rule 15 of the Telangana Municipalities ( Reservations of offices of Chairpersons in Municipal Councils) Rules, 2019 issued in G.0 1 st read above, the Governor of Telangana hereby specifies the number of offices of Chairpersons reserved for members belonging to Scheduled Tribes, Scheduled Castes, Backward Classes and Women as specified in Annexure – I and also reservations to the office of the 123 Municipalities in the State as specified in Annexure-Il appended to this notification for election to the offices of Chairperson of the said Municipal Councils.

The following is number of offices of the Chairpersons reserved for various categories:
Category Total General Women (50% of total in each catego )
STs 04 02 02
scs 17 09 08
BCs 40 20 20
Women (General) 31 0 31
Unreserved 31 40
ANNEXURE-II
(to G.O.Ms. No. 07, MA & UD (MA. 1) Department, dated 05-01-2020)
List of Municipalities reserved for Scheduled Tribes, Scheduled Castes, Backward Classes, women and Un-reserved categories in the State.

OFFICE OF CHAIRPERSON RESERVED TO ST CATEGORY INCLUDING WOMEN

The following is number of offices of the Chairpersons reserved for various categories:
Category Total General Women (50% of total in each catego )
STs 04 02 02
scs 17 09 08
BCs 40 20 20
Women
(General) 31 0 31
Unreserved 31 40
ANNEXURE-II
(to G.O.Ms. No. 07, MA & UD (MA. 1) Department, dated 05-01-2020)
List of Municipalities reserved for Scheduled Tribes, Scheduled Castes, Backward Classes, women and Un-reserved categories in the State.


OFFICE OF CHAIRPERSON RE SERVED TO ST CATEGORY INCLUDING WOMEN

  1. Amangal (Un reserved)
  2. Wardhannapet (Women)
  3. Dornakal (Un reserved)
  4. Maripeda (Women)
    OFFICE OF CHAIRPERSON RESERVED TO SC CATEGORY INCLUDING WOMEN
    1 . Kyathanpally (Un reserved)
  5. Bellampally (Un reserved)
  6. Madhira (Women)
  7. Parkal (Women)
  8. Ibrahimpatnam (Un reserved)
  9. Wyra (Un reserved)
  10. leeja (Un reserved)
  11. Pebbair (Women)
  12. Naspur (Un reserved)
  13. Alampur (Women)
  14. Neredcherla (Un reserved)
  15. Thorrur (Un reserved)
  16. Waddepalle (Women)
  17. Bhupalpally (Women)
  18. Narsingi (Un reserved)
  19. Pedda Amberpet (Women)
  20. Tirumalagiri (Women)
    OFFICE OF CHAIRPERSON RESERVED TO BC CATEGORY INCLUDING WOMEN
    1 .Sircilla (Women) 21 .Parigi(Un reserved)
    2.Narayanapet (Women) 22.Wanaparthy (Un reserved)
    3.Korutla (Women) 23.Amarchinta (Un reserved)
    4.Sadasivapet (Women) 24. Pochampally (Women)
    5.Chandur (Women) 25.Sulthanabad (Women)
  21. Bheemgal (Women) 26.Dharmapuri (Women)
    7.Armur (Women) 27.Narsampet (Women)
  22. Kosgi (Women) 28.Ramayampet (Un reserved)
    9.Narayankhed (Un reserved) 29.Choutuppal (Un reserved)
    10.Metpalli (Women) 30.Kodangal (Un reserved)
    1 1 .Andol-Jogipet (Un reserved) 31 .Khanapur (Un reserved)
    12.Jagityal (Women) 32. Kollapur (Women)
    13.Gadwal (Un reserved) 33. Yadagirigutta (Women)
    14.Nirmal (Un reserved) 34. Thoopran (Un reserved)
    15.Raikal (Un reserved) 35.Mancherial (Un reserved)
  23. Yellareddy (Un reserved) 36.Banswada (Un reserved)
    17.Mahaboobnagar (Un reserved) 37.Alair (Un reserved)
    18.Sangareddy (Women) 38.Bhongir (Un reserved)
    19.Bhainsa (Women) 39.Narsapur (Un reserved)
    20.Makthal (Women) 40.Bodhan (Women)
    OFFICES OF CHAIRPERSON RESERVED TO WOMEN (GENERAL) AND UN-RESERVED
    1 .Choppandandi (Women) 32.Vikarabad (Women)
    2.Medak (Unreserved) 33. Kalwakurthy (Unreserved)
    3.Peddapalli (Women) 34.Shadnagar (Unreserved)
    4.Devarakonda (Unreserved) 35.Siddipet (Women)
    5.Gajwel (Unreserved) 36. Thukkuguda (Unreserved)
  24. Zaheerabad (Unreserved) 37.Suryapet (Women)
    7.Vemulavada (Women) 38.Pocharam (Unreserved)
  25. Kothakota (Women) 39.Dhammaiguda (Unreserved)
    9.Cherial (Women) 40.Adibatla (Unreserved)
    10.Dubbaka (Women) 41 .Kothagudem (Women)
    1 1 .Mothkur (Women) 42.Ghatkesar (Women)
    12.Kothapally (Unreserved) 43.Chityal (Unreserved)
    13.Atmakur (Women) 44.Adilabad (Unreserved)
  26. Kamareddy (Women) 45.Medchal (Women)
  27. Tandur (Women) 46.Nandikonda (Women)
    16.Chennur (Women) 47.Ameenpur (Unreserved)
    17.Dundigal (Women) 48.Mahabubabad (Unreserved)
    18.Jangaon (Women) 49.Miryalguda (Unreserved)
    19.NagarkurnooI (Women) 50. Tellapur (Women)
    20.Shamshabad (Women) 51 . Sattupalli (Unreserved)
    21 . Husnabad (Women) 52. Kompally (Unreserved)
  28. Yellandu (Unreserved) 53.Kodada (Women)
    23.Atchampet (Unreserved) 54. Nagaram (Unreserved)
  29. Bhoothpur (Unreserved) 55. Turkayamjal (Women)
  30. Luxettipet (Unreserved) 56. Thumkunta (Unreserved)
    26.Jammikunta (Unreserved) 57.Bollaram (Unreserved)
    27.Manthani (Women) 58.Gundlapochampally (Women)
    28.Huzurnagar (Women) 59.Manikonda (Unreserved)
    29.Huzurabad (Women) 60.Jalpally (Unreserved)
    30.Shankarpally (Women) 61 .Haliya (Unreserved)
    31 .Kagaznagar (Unreserved) 62. Nalgonda (Unreserved)

(to G.O.Ms. No. 07, MA & UD (MA. 1) Department, dated 05-01-2020) The following is number of offices of the Chairpersons reserved for various categories:

Category Total General Women (50% of total in each category)
STs 04 02 02
scs 17 09 08
BCs 40 20 20
Women
(General) 31 0 31
Unreserved 31 31 0
List of Municipal Corporations reserved for Scheduled Tribes, Scheduled Castes, Backward Classes, women and Un-reserved categories in the State
OFFICES RESERVED TO ST CATEGORY
Meerpet Municipal Corporation (Unreserved)
OFFICES RESERVED TO SC CATEGORY
Ramagundam Municipal Corporation (Unreserved)
OFFICES RESERVED TO BC CATEGORY

  1. Jawaharnagar Municipal Corporation (Women)
  2. Nizamabad Municipal Corporation (Women)
  3. Bandlaguda Jagir Municipal Corporation (Unreserved)
  4. Warangal Municipal Corporation (Unreserved)
    OFFICES RESERVED TO OPEN CATEGORY- AMONG WHICH 04 ARE TO BE RESERVED TO W(G) THROUGH LOTT
    1 . Karimnagar Municipal Corporation (Unreserved)
  5. Boduppal Municipal Corporation (Unreserved)
  6. Khammam Municipal Corporation (Women)
  7. Nizampet Municipal Corporation (Women)
  8. Badangpet Municipal Corporation (Women)
  9. Peerzadiguda Municipal Corporation (Unreserved)
  10. Greater Hyderabad Municipal Corporation (Women)

Government issued Rules relating to conduct of indirect elections to Municipalities and Municipal Corporations. Consequently the procedural instructions issued by the Commission, vide reference 2nd & 3rd cited, regarding conduct of indirect elections to Chairperson and Vice-Chairperson of Municipalities and Mayor and Deputy Mayor of Municipal Corporations are revoked and the following fresh instructions are issued for the guidance of the person authorized by the District Collector:

Section 20(1) of the Telangana Municipalities Act, 2019, stipulates that for every Municipality there shall be one Chairperson and one Vice-Chairperson and for every Municipal Corporation there shall be one Mayor and one Deputy Mayor who shall be elected by and from among the directly elected Ward Members referred in sub-section (2) of Section 5 and ex-officio members referred in Section 20(1) of the TM Act,2019 and the rules issued there under by show of hands duly obeying the party whip given by such functionary of the recognized political party, as may be prescribed. If a member votes in disobedience of party whip in the election to the said offices, he shall cease to hold office in the manner prescribed.

State Government issued rules relating to the Conduct of Election Members Chairperson, Vice-Chairperson of Municipalities and Mayor and Deputy Mayor of Municipal Corporations, Rules 2020 (Copy enclosed).

The State Election Commission will issue Notification for conduct of indirect elections to the offices of Chairperson and Vice- Chairperson of Municipalities and Mayor and Deputy Mayor of Municipal Corporations as the case may be, for filling up of Ordinary I Casual vacancies. As per the Schedule notified therein, the officer authorized by the District Collector will issue a notice of the date and hour of the meeting.

The following procedural instructions are issued with regard to holding of Special Meeting for conduct of elections to the said offices and other matters relating thereto.

GENERAL:
(a) Any reference to ‘Act’ in this circular shall be construed as a reference to the Telangana Municipalities Act, 2019 and any reference to ‘Rules’ in this circular shall be construed as reference to rules issued in G.O. Ms.No.18, MA & UD (MA) Dept., dated:16.01.2020.
(b) Only directly elected Ward Members are eligible to contest in election for the offices of Chairperson and Vice-Chairperson of Municipalities and Mayor and Deputy Mayor of Municipal Corporations, as the case may be.
(c) The directly elected Ward Members of Municipalities and Municipal Corporations and ex-officio members referred in Section 20 (1) of the TM Act, 2019 and in terms of the rules issued thereunder can vote in the election to Chairperson & Vice-Chairperson of Municipalities and Mayor & Deputy Mayor of Municipal Corporations, as the case may be.
(d) Reservations will be notified for the offices of Chairperson of Municipalities and Mayor of Municipal Corporations by the Government. Only such of those elected Ward Members from Ward Constituencies, who belong to that particular reserved category, shall be eligible to contest irrespective of the fact whether such candidates were elected from the Ward Constituency reserved for the said category or not. A clarification was issued in this matter in Circular No.980/TSEC-ULBs/2015, dated: 30.11.2015 is also enclosed.
(e) No canvassing or any efforts to influence the voting pattern shall be permitted inside the meeting hall.
(f) In the Special Meeting convened, in case of Municipality, the election of Chairperson and in case of Municipal Corporation, the election of Mayor shall be taken up first. After completion of election of Chairperson/ Mayor only as the case may be, the election of Vice-Chairperson / Deputy Mayor shall be taken up. If the election of Chairperson / Mayor is not completed, the election of Vice-Chairperson/ Deputy Mayor shall not be taken up. This arrangement will ensure that the office of Chairperson of Municipality & Mayor of Municipal Corporation, for which reservations apply, are filled up leaving little scope for vested interests to keep them vacant and continue Vice-Chairperson of Municipality & Deputy Mayor of Municipal Corporation as temporary Chairperson of Municipality and temporary Mayor of Municipal Corporation for unduly long periods defeating the very purpose of reservation policy.

Model Code of Conduct in elections to Indirectly elected offices of Urban Local Bodies.

The Chapter VI of Telangana Municipalities Act, 2019 make detailed provisions for ensuring free and fair elections to the Urban Local Bodies. In the said Chapter, enumerates various electoral offences. The Indian Penal Code also provides for strong protections against electoral offences through Sections 171A, 171B & 171C.

Considering the letter and spirit of the Constitutional and statutory provisions and also considering the ground realities, the State Election Commission has notified the Model Code of Conduct with the object of providing level playing field to all the candidates and political parties. However, the provisions of this MCoC address mostly the concerns associated with the direct elections and it does not afford similar protection against the malpractices encountered during the indirect elections.

During the past indirect elections, it was often noticed that various political parties and other influential candidates organize “camps” by confining the elected representatives for extended periods of time ostensibly to protect them from being won over by the opponents. Camps typically involve housing in secret or unknown locations usually in luxurious settings. Organization of such camps involve incurring of considerable expenditure and also employment of extra ordinary influence. Thus the indirect elections tend to afford undue opportunities to be monopolized by the rich and influential parties and persons. Party in power tends to enjoy additional advantage because of its overt and covert influence over the Government machinery for doling out explicit and implicit favours/ disfavours through various departments and agencies.

Employment of all such illegal measures tend to distort healthy democratic functioning besides breaching the trust reposed by the voters in their representatives. It is not rare to see instances where newly elected representatives yield to such measures by voting against the whips issued by their respective parties, thereby foregoing their hard earned membership in the First meeting itself necessitating conduct of casual elections at great cost to the public exchequer.

Hence, with a view to rein in the illegal practices of bribing, exertion of undue influence etc., on the elected representatives, the following specific measures shall scrupulously be followed.

  1. The MCoC for indirect elections shall commence from the date of declaration of result of directly elected posts (Ordinary Elections) and shall extend till the completion of indirect election of the concerned local bodies.
  2. Bribery as defined in Telangana Municipalities Act and Indian Penal Code is not to be resorted by any of the political parties, the elected members seeking offices such as Chairperson/Vice-Chairperson of Municipalities and Mayor/ Dy.Mayor of Municipal Corporations either directly or indirectly.
  3. Ban on exertion of undue influence on the elected representatives for voting against the whips issued by their respective political parties during the indirect elections. Neither the political parties, nor any of their candidates involved in the indirect elections shall exert or attempt to exert any undue influence against any of the electors while exercising their electoral rights.
  4. No political party nor any of the contesting candidates shall offer any post to the electors as an incentive for defying their party whip while exercising their voting rights.
  5. The party in power or any of the functionaries of Government should not misuse or attempt to misuse their power covertly or overtly for extending incentives or disincentives while granting certificates, licences, work contracts or in disposal of pending cases, payment of pending bills, revision of contracts etc. Similarly the investigating agencies shall not resort to any partiality in registration of offences or framing charge sheets, enforcement of arrests, NBWs etc.
  6. No political party or any candidate shall organize any camps with elected representatives either directly or indirectly.
  7. There shall not be any canvassing, campaigning activity pertaining to the indirect elections to local bodies from 48 hours prior to the hour fixed for the conduct of such indirect elections to Municipalities or Municipal Corporations. Such ban on canvassing, campaigning etc shall continue till the completion of the indirect elections to the concerned bodies.

Any violation of the above provisions of the MCoC shall invite suitable prosecution or / and action under relevant provisions of the Acts/rules concerned. Section 226 of Municipalities Act, 2019 shall be invoked in appropriate cases.

Prosecution

  1. The violation of these provisions is punishable under various laws.
  2. The Election Authority, District Election Authority, Deputy/Assistant District Election Authority, Additional District Election Authority and the Police are authorized to initiate prosecution against violators of this Code before the Competent Criminal Courts under intimation to the State Election Commissioner.

III. ISSUE OF WHIP BY RECOGNISED POLITICAL PARTIES:

According to the provisions of Section 20(1) Telangana Municipalities Act, 2019, the Chairperson and Vice-Chairperson of a Municipality and Mayor and Deputy Mayor of Municipal Corporation shall be elected by directly elected Ward Members and ex-officio members referred in Sub section (1) of Section 20 of the TM Act, 2019 and the rules issued thereunder, from amongst the elected members by show of hands duly obeying the party Whip given by the functionary of the recognized political party as may be prescribed. As on date, the recognized political parties for this purpose which are registered with Telangana State Election Commission are the following:

  1. Bharatiya Janata Party
  2. Communist Party of India
  3. Communist Party of India (Marxist)
  4. Indian National Congress
  5. All India Majlis-E-Ittehadul Muslimeen
  6. Telangana Rastra Samithi
  7. Telugu Desam Party
  8. Yuvajana Sramika Rythu Congress Party (YSRCP)
  9. All India Forward Bloc 10.Janata Dal (United)
  10. Revolutionary Socialist Party

The attention is invited to Sub-Rule (1) of Rule 8 of the Rules, which is extracted below:
“Every recognized political party may appoint on behalf of that political party a whip and intimation of such appointment shall be sent by the State President or General Secretary who ever is the highest functionary of the party in the state or a person authorized by him /her under his signature and seal and such intimation shall be sent to the person authorized by the District Election authority so as to reach him on or before 11.00 A.M. on the day preceding the day of election to the Office of the Chairperson & Vice-Chairperson /Mayor & Deputy Mayor” as the case may be.
The following instructions and formats are issued with regard to appointment of whip and matters connected thereto.

A recognized political party can make their own arrangement for the appointment of whips. it may authorize a party functionary at local /district level in
Annexure —I (DETAILS OF PARTY FUNCTIONARY AUTHORIZED BY RECOGNIZED POLITICAL PARTY TO APPOINT WHIP). This is only for party internal arrangement authorizing a party functionary to appoint whip in Annexure-II for the areas/Municipalities/Municipal Corporations specified therein or the President or General Secretary by whatever name known can also directly appoint a whip in
Annexure —II (INTIMATION BY RECOGNISD POLITICAL PARTY ABOUT THE PERSON APPOINTED AS WHIP). A copy of Annexure-I should be given to the person authorized by the District Collector to conduct election of Chairperson/Vice-Chairperson of Municipality and Mayor/Deputy Mayor of Municipal Corporation along with the Annexure —II, so as to enable the person authorized by the District Collector to know who is the party functionary authorized by the party to appoint Whip.

However, where the State President or General Secretary who ever is the
highest functionary of a recognized political party in the State authorizes a party functionary in Annexure —I to appoint whip for certain Municipalities I Municipal Corporations as the case may be, they shall desist from directly appointing whip for those Municipalities / Municipal Corporations in Annexure-II as it creates confusion and adversely affects smooth conduct of Election.

The Annexure —I, wherever such form is issued, and Annexure —II should be submitted in original along with a copy of the Annexure —I to the person authorized by the District Collector to conduct Election of Chairperson/Vice-Chairperson of Municipality and Mayor/Deputy Mayor of Municipal Corporation before 11.00 A.M on the day preceding the day of Election.

A recognized political party which has issued an order of appointment of whip in Annexure —II in favour of a candidate may rescind that order and give revised order in Annexure-II in favour of another candidate subject to the following conditions.
a) The revised order of appointment of whip rescinding the earlier order in Annexure-II is received by the Person Authorized by the District Collector concerned before 11.00AM on the day preceding the day of election.
b) Such revised order in Annexure-II is signed by the same party functionary who signed the earlier order in Annexure-II and clearly shows that it rescinds the earlier order.
c) The person authorized by the District Collector is satisfied about the genuineness of the subsequent order.
d) In cases where an order of appointment of whip in Annexure-II is issued to more than one person without rescinding the earlier one, then the Annexure-II which is received by the person authorized by the District Collector first in point of time shall be taken into consideration to determine the person appointed as whip by the party.

Appointment of whip is valid only if the State President or General Secretary who ever is the highest functionary of a recognized political party in the State or a party functionary authorized by him/her intimates the name of the whip to the person authorized by the District Collector before 11.00 AM on the day preceding the day of Election to the office of Chairperson and Vice – Chairperson of the Municipality or the Mayor and Deputy Mayor of the Municipal Corporation, as the case may be.

  1. Rules are silent with regard to the person who should be appointed as WHIP, However, it should be noted that such a non-member of the Municipality/Municipal Corporation as the case may be, appointed as whip, will not be permitted to participate in the meeting.
  2. The Recognized political parties are required to appoint only one whip for election of Chairperson/Vice-Chairperson of a Municipality and Mayor and Deputy Mayor of Municipal Corporation. The Appointment of more than one whip for the same Municipality or Municipal Corporation is prohibited.
  3. Provisions pertaining to WHIP are applicable only to members of Municipality / Municipal Corporation elected on behalf of a recognized political party. The said provisions do not apply to members elected on behalf of other political parties and to independent Candidates.
  4. The whip so appointed by a recognized political party has to furnish a copy of the contents of the whip issued by him/her to the person authorized by the District Collector to conduct election of Chairperson/Vice-Chairperson of Municipality and Mayor/Deputy Mayor of Municipal Corporation at least one hour before the commencement of the special meeting. A format in which whip is to be issued is appended as Annexure-III,
  5. The person appointed as whip by a recognized political party shall, in addition to a copy of the contents of the whip issued by him in Annexure – III, also furnish a copy of the acknowledgement obtained from the members belonging to the party on the service of the whip to them, to the person authorized by the District Collector before the commencement of the meeting. If any member elected on behalf of the recognized political party refuses to receive the whip issued by him, he shall record the same and furnish a copy of it to the person authorized by the District collector. Such member refusing to receive the whip shall be deemed to have received the whip for the purpose of disqualification.

IV. PROCEDURE TO BE FOLLOWED WHERE A MEMBER ELECTED ON BEHALF OF A RECOGNIZED POLITICAL PARTY DISOBEYS THE PARTY WHIP:
With regard to disqualification for disobedience of the party whip, attention is invited to Sub -Rule (4) (5) of Rule 8 of said Rules. The following procedure is to be followed where a member disobeys the whip issued in connection with the election of Chairperson and Vice-Chairperson of Municipality & Mayor and Deputy Mayor of Municipal Corporation as the case may be.

  1. If any member elected on behalf of a recognized political party disobeys that party whip in the said election, the person appointed as whip by the party shall send a written report to the Person authorized by the District Collector within 3 days from the date of election specifically indicating the name of the member.
  2. On receipt of the written report from the party whip, the person authorized by the District Collector shall give a show cause notice to the member concerned as to why he/she should not be declared to have ceased to hold office and that he should make a representation, if any, within 7 days from the date of the notice.
  3. As per sub-rule 5, of Rule 8, the person authorized by the District Collector shall consider the explanation given by the member concerned and pass a speaking order in the matter of cessation of membership of the member for disobedience of the whip within two days of receipt of explanation.
  4. Under Sub-section 5 of Rule 8, if no explanation is received from the members concerned, within seven days, the Person authorized by the District Collector shall pass an order on the basis of the material available within two days after expiry of 7 days period.
    V. WHIP AND THE VALIDITY OF THE VOTES CAST IN DISOBEDIENCE OF THE WHIP:

If any Member of Municipality/ Municipal Corporation elected on behalf of a recognized political party casts vote in disobedience of the Party Whip so issued, he/she shall cease to hold office in the manner prescribed. However, the vote cast by him/her is valid. The Person authorized by the District Collector shall record that fact in the proceedings of the meeting and intimate the same to the concerned Collector & District Election Authority, the State Election Commission and the Commissioner, & Director of Municipal Administration.

VI. ISSUANCE OF FORM—”A” AND FORM – “B” BY RECOGNISED POLITICAL PARTIES:

The Rule 7 (1) of the rules reads as follows:-
A candidate for the Office of Chairperson or Vice-Chairperson/ Mayor or Deputy Mayor as the case may be, shall be proposed by one member and seconded by another, who are entitled to vote. If any candidate claims to be contesting on behalf of a recognized political party, he/she shall produce an authorization, from the President or General Secretary who ever is the highest functionary of the Party in the State or a person duly authorized by him /her under his office seal and such authorization shall be produced before the person authorized by the District Collector on or before 10.00 am., on the day of the election.
The names of all candidates validly proposed and seconded shall be read out, along with the name of the political party which has set him up by the person authorized by the District Collector in the meeting’:
The State President or General Secretary who ever is the highest functionary of a recognized political party may issue authorization directly in Form-B or they may authorize a person through Form-A for issuing the Form-B. However, where the State President or General Secretary of a recognized political party authorizes a person in Form-A to issue Form-B, the State President or General Secretary shall desist from issuing Form-B directly as it creates confusion and adversely affects smooth conduct of election. Formats of Form-A and Form-B are enclosed.
The Form-A, (Annexure-IV) wherever such Form is issued, it should be submitted (in original) to the person authorized by the District Collector for conduct of election of Chairperson/Vice-Chairperson of Municipality and Mayor/Deputy Mayor of Municipal Corporation on or before 11.00 AM on the day preceding the day of election and Form-B (Annexure-V) should be submitted (in original) to the Person authorized by the District Collector before 10.00 AM on the day of the special meeting.
The following further instructions are, hereby, issued on the subject:
1) A recognized political party which has given an authorization in Form-B in favour of a candidate may rescind that authorization and may give revised authorization in Form-B in favour of another candidate subject to the following conditions;
a) The revised authorization rescinding the earlier authorization in Form-B is received by the person authorized by the District Collector concerned before 10.00 AM on the day of special meeting.
b) Such revised authorization in Form-B is signed by the same party functionary who signed the earlier Form-B and clearly shows that it rescinds the earlier authorization.
c) The person authorized by the District Collector is satisfied about the genuineness of the subsequent authorization.
2) In cases where Form-B is issued to more than one person without rescinding
the earlier one, then the Form-B which is received by the person authorized by the District Collector first in point of time shall be taken into consideration to determine the official candidate of the party.
VII. OATH TAKING AND SEQUENCE OF OTHER EVENTS DURING THE SPECIAL MEETING
1) The meeting of Municipality and Municipal Corporation as the case may be is to be called at 11.00 AM. Oath format in appended as Annexure – VI. The following shall be the sequence of proceedings on the day of meeting.
a) Administration of oath to the directly elected ward members of Municipality / Municipal Corporations by the person authorized by the District Collector for conduct of election of Chairperson/Vice-Chairperson of Municipality and Mayor / Deputy Mayor of Municipal Corporation at 11.00 AM on the date notified by the State Election Commission. The elected members can take oath in Telugu alphabetical order of their names.
b) The special meeting for election of Chairperson of Municipality/ Mayor of Municipal Corporation will be conducted at 12.30 PM on the same day.
c) Thereafter, the election of Vice-Chairperson of Municipality /Deputy Mayor of Municipal Corporation will be conducted.
2) As laid down in Rule, 6, the Special Meeting shall have the quorum for conduct of election of Chairperson & Vice-Chairperson of Municipality & Mayor and Deputy Mayor of Municipal Corporation within one hour from the time appointed for the special meeting of said election, that is, within one hour from 12.30 PM.
3) If only one candidate is duly proposed, there shall be no election and he shall be declared to have been elected unanimously.
4) If there are two or more candidates in the fray, the list of contesting candidates shall be prepared by arranging their names in Telugu alphabetical order. Thereafter, the name of each contested candidate shall be put to vote

in order in which the names appear in the list of contesting candidates by show of hands of the members present at the meeting.
5) Every member has one vote only, if a member raises hand twice, the hand raised for second time shall not be taken in to consideration.
6) Presence and consent of contesting candidate for election to the post of Chairperson / Vice-Chairperson of Municipality and Mayor / Deputy Mayor of Municipal Corporation is necessary.
7) The Person authorized by the District Collector to conduct special meeting shall, thereafter, record the number of votes polled, for each such candidate, ascertained by show of hands. He shall announce the number of votes secured by each candidate and shall declare the candidate who secures the highest number of votes, as elected.
8) In the event of there being an equality of votes between the two candidates, the person authorized by the District Collector shall draw lots in the presence of the members and the candidate whose name is first drawn shall be declared to have been elected.
9) In such a case, the person authorized by the District Collector concerned shall write each of such candidate’s name on 5 slips of paper of same color and size and then all those slips should be folded tightly twice and then jumbled to get them mixed beyond recognition. After such mixing, the person authorized by the District Collector should take the draw. The candidates whose name is first drawn shall be declared to have been duly elected.
10) Only after the Office of the Chairperson of Municipality / Mayor of Municipal Corporation as the case may be is filled up, the person authorized by the District Collector shall likewise conduct the election to the Office of Vice-Chairperson of Municipality / Deputy Mayor of Municipal Corporation. If, for any reason the Office of the Chairperson / Mayor is not filled up, the Person authorized by the District Collector shall not hold election of Vice-Chairperson /Deputy Mayor. No election to the Office of Vice-Chairperson of Municipality or Deputy-Mayor of Municipal Corporation shall be conducted unless the Of of the Chairperson/Mayor is filled up, as the case may be.
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VIII. QUORUM FOR THE MEETING:
As per rule 6, the quorum for holding the Special Meeting is one half of the number of members then on the Municipality /Municipal Corporation, who are entitled to vote at the election. If there is no quorum in the said meeting within one hour from the time appointed for the meeting, or there is quorum but no election has taken place, the meeting shall be adjourned for the next day, irrespective of the fact whether it is a working day or a holiday. If there is no quorum in the second meeting also or there is a quorum but the election has not taken place, the matter shall be referred to the State Election Commission for orders.
IX. RECORD OF PROCEEDINGS OF THE SPECIAL MEETING:
Ex-Officio Members referred in Section 20 (1) of Telangana Municipalities Act, 2019 and the Rules issued there under and the elected ward members are required to vote by show of hands duly obeying the party whip in the election of Chairperson and Vice-Chairperson of Municipality and Mayor and Deputy Mayor of Municipal Corporation. Under the proviso to sub-section (2) of the Section 20 Act, thereof, a member voting in disobedience of the party whip shall cease to hold office in the manner prescribed. In order to implement these provisions of law, it is necessary to maintain a detailed record of events taking place during the special meeting called for election of Chairperson and Vice-Chairperson of Municipality and Mayor and Deputy Mayor of Municipal Corporation, as the case may be.
Under Rule 4(1) Conduct of Election Rules, 2020, the District Collector has to authorize any Gazetted Officer of the Government in this behalf through Form — I (appended) for holding the special meeting for election of Chairperson & Vice —Chairperson of a Municipality and Mayor & Deputy Mayor of Municipal Corporation.
Rule 9 of the said rules require preparation of record of proceedings of the special meetings of Municipality /Municipal Corporation, called for holding the election of Chairperson/Vice-Chairperson of Municipality and Mayor and Deputy Mayor of Municipal Corporation.
The person authorized by the District Collector appointed for holding of special meetings, hereby, directed to specifically record, inter alia, the following details, while preparing the record of the proceedings of the special meetings.

The names of the elected members, and ex-officio members (i.e., MPs, MLAs, MLCs), along with their party affiliations, if any, shall be in the record as follows:-
a) who attended the special meeting;
b) who absented from the meeting;
c) who voted in the defiance of their party Whip, as required under Section 20 (2) of the Act.
d) who attended the meeting, but abstained from voting.

X. SEATING ARRANGEMENTS OF MEMBERS:
The State Election Commission issues the following instructions with regard to seating arrangements of elected members and Ex-officio members in order to ensure that the meeting is conducted in an orderly and systematic manner.

  1. Only the person authorized by the District Collector to conduct of election of Chairperson/Vice-Chairperson of Municipality and Mayor/Deputy Mayor of Municipal Corporation and the Observer (wherever appointed by the State Election Commission to oversee the indirect election) shall be allowed to sit on the dais.
  2. The Ex-officio members shall be provided seats in a separate section / compartment.
  3. The directly elected Ward Members shall be seated in groups on party lines in the following manner.
    a) The elected members of each Recognized National and State Political Parties shall be provided seating in separate compartments.
    b) Members of registered political parties may be seated in a separate compartment.
    c) Independently elected members shall be provided separate compartment.
    d) The seating arrangement within each compartment made for elected members belonging to the recognized political parties, registered political parties and independent members shall be with reference to the names of the Members in Telugu alphabetical order within their respective groups.
    e) A display board shall be kept in front of each group/compartment for easy identification. This will be helpful to the person authorized by the District Collector and observer as well as the print and electronic media to cover the event.
    f) A separate enclosure with a raised platform shall be made on either flank of the meeting hall for the members of print and electronic media who are allowed to cover the event. The raised platform should afford clear view of all the proceedings taking place in the special meeting without any hindrance.

XI. SECURITY ARRANGEMENTS:
It is the endeavor of the State Election Commission to create an environment conducive for free and fair elections where elected members can exercise their electoral right freely without being subjected to any intimidation, threat and illegal confinement by vested interests for political gains.
The State Election Commission, therefore, directs the Collectors and District Election Authorities, Commissioner of Police and Superintendents of Police to take the following measures:

  1. The area in the vicinity of the venue of the special meeting in all the ULBs should be cordoned off with barricading. Adequate bandobust arrangements should be made to ensure that supporters of candidates, crowds and anti-social elements do not gain entry into the venue of the meeting to create trouble.
  2. If any elected member of a ULB makes a request for providing security, he should be provided with the same immediately on completion of direct election after assessing the threat perception.
    XII. COVERAGE OF PROCEEDINGS OF THE INDIRECT ELECTION BY PRINT AND ELECTRONIC MEDIA AND LIVE COVERAGE:
    To ensure transparency, the State Election Commission authorizes the District Collectors to take the following measures during the special meetings convened for election of Chairperson and Vice-Chairperson of Municipality and Mayor & Deputy Mayor of Municipal Corporation.

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